Practice Complaints Procedure for Patients


In this practice, we take complaints very seriously and try to ensure that all our patients are pleased with their experience of our service. If you have a complaint, we will treat you courteously and promptly so that the matter is resolved as quickly as possible. We learn from your feedback and respond to your concerns in a caring and sensitive way.

Complaints will only be shared with the staff involved, and only those who need to know will have the full details. The theme of any complaints will be discussed in team meetings so that all members can learn from them and improve the service that we provide.

The Complaints Manager in the practice is Ravinder Kudhail / Julie Kacoulli

Verbal complaints in person or by telephone

If you complain on the telephone or at Reception, we will listen to your complaint and acknowledge it with empathy. Minor complaints will be dealt with immediately. For more complex issues the complaint will be referred to Julie immediately if possible. If the complaints manager is not available, you will be told when she is available and offered a choice of how she may contact you, to discuss the issue.

Complaints in writing or via email

If you complain in writing or by email, your complaints will be passed on, immediately to the Complaints Manager, Mrs Julie Kacoulli

She will acknowledge your complaint in writing or by email by the same method that you contacted us and enclose/attach a copy of our complaint’s procedure as soon as possible (normally within 2 working days). She will aim to have investigated the complaint within 10 working days. We will offer to discuss the complaint at a time agreed with you, giving you a choice of how you would like to be kept informed, for example, face to face, by telephone, email or letter.
We will inform you how the complaint will be handled and the likely timescale that the investigation will be completed. If you do not wish to discuss the complaint, we will still advise you of the likely timescales for completing the process.

In all cases, we will seek to investigate the complaint speedily and efficiently and we will keep you regularly informed, as far as is reasonably practicable, as to the progress of the investigation.
Investigations will normally be completed in 2 weeks. When the investigation is complete, we will provide you with a written report. This will include an explanation of how the complaint was considered, the conclusions reached in respect of each part of the complaint, details of any necessary remedial action and whether the practice is satisfied with any action we have taken or will be taking as a result of the complaint.

We will keep full, confidential records of any complaint received as well as any actions taken to improve services as a result of your complaint.

If the patient is not satisfied with the result of our procedure, then they can complain to:

Denplan Patients

Denplan Clinical Meditation Service

T: 0800 169 7220


Denplan Complaints Procedure

Private Patients

Dental Complaints Service

37 Wimpole Street

T: 0208 253 0800


NHS Patients

NHS England

PO Box 16738
B97 9PT

T: 0300 311 22 33


If you are making a complaint, please state: ‘for attention of the Complaints Team’ in the subject line.

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"All the staff I saw were efficient and pleasant. I would not hesitate to recommend this practice."



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